It’s pretty much safe to say that Gmail is the best thing that happened to email. I just checked and found the first message in my inbox to be already more than 4 years old. I was happy to be invited and directly sent more invitations to others. The way Google thought of organizing emails was and still is so different from others and I wish everyday at work, that Outlook could at least integrate a few features, that are standard for years now using Gmail. It features a great search, basically unlimited space and to me the best feature (next to many others) is, that an email conversation doesn’t end up in many single emails you would have to put into a folder. Instead, a conversation is created, which includes all email replies.
But onto the topic: How to organize your Gmail inbox. Although it isn’t quite the topic either, I would suggest to enable features such as Superstars and Labels, as this will make your life already a lot easier, especially when you receive emails from other accounts.
I started to use the different stars and arrows to organize my inbox, but still found it too cluttered. Then I tried to sort my mails with the labeling feature. Adding different colours and filtering my messages kept my inbox clean and I was happy ever since. To filter your messages, I would suggest using the following method:
- go to Settings and then Filters and Create a new filter
- into the Has the words field type:
from:(Friend A|Friend B) OR (to:Friend A|Friend B)
Enter the names of your friends for example to create a Friends filter. You can also enter email addresses or company names and so on, depending on the filter you would like to create.
- click Next Step and decide what should happen with new emails
- mark Add label to create a new label or choose an existent one you already created before
- make a test search or just click Also apply filter to __ conversations below.
- Create Filter to set up your new label
When you archive conversations now, it’s easier to find them, although you still have the search function. Nevertheless, if you receive a lot of emails and you don’t want to archive directly, this will help you to organize your inbox.
Shouldn’t this be sufficient, I suggest you check out this article at lifehacker.com. It will introduce you to the combination of Superstars and Multiple Inboxes to make your email experience even better.